PROGRAM COORDINATOR

Organization: Baxter St at The Camera Club of
New York

Website: www.baxterst.org

Location: New York

Title: Program Coordinator

Education: 4-Year Degree

Position Level: Coordinator

Position Type: Full Time Permanent

Salary: Commensurate with experience

Start Date: Immediately

Overview:

Baxter St at the Camera Club of New York (Baxter St at
CCNY), a non-profit art organization, seeks a highly organized Program Coordinator.
The Coordinator will provide general support of the robust programming at Baxter
St at CCNY, a creative, fast-paced work environment. Baxter St at CCNY’s
mission is to support emerging lens-based artists through our programming which
includes: Membership, Conversations Series, Exhibition Space, Workspace
Residency Program, and the Annual Zine and Self-Published Photo Book Fair.

The ideal candidate is experienced in handling a range of
executive support-related tasks and is able to work independently. The
candidate will assist the Director is managing and administering the programs
as well as the day-to-day operations of running a non-profit arts organization.

Specific responsibilities include:

  • Oversee and prepare for all programming
    including exhibitions, conversations series, workspace residency, and zine fair
  • Organizes and oversees member and intern
    events (annual member meeting, Member gatherings, Member Critique nights)
  • Assists with special events (Annual Auction
    and Gala)
  • Organizes and assists the management of
    internship team. Tasks include scheduling and overseeing intern duties
  • General office assistance including back-up
    receptionist duties, processing mail, and facilitating all correspondence
    including responding to email and phone calls
  • Oversees communication marketing, email
    blasts, and website updates
  • Front of house duties at openings and events
    as needed; includes some evenings and weekends (for development as well)
  • Processes donations, including
    acknowledgments
  • Maintains donor and membership information in
    database
  • Manages reception and cultivation event
    invitations, lists, vendor contracts, and RSVPs
  • Maintains paper and electronic files and
    assists with assembling materials
  • Tracks deadlines for grant proposals,
    reports, and other projects as needed
  • Assists with grant writing and follow up
  • Maintains the Membership base (correspondence
    with Members and tracking membership, scheduling scanner usage)
  • Take
    notes at meetings and maintain a master task list

Minimum Requirements:

Bachelors
Degree is required, Masters preferred, and 2+ years of office experience.
Interest—and ideally strong experience—in nonprofit programming and the arts.
Excellent communication skills, strong organizational abilities, attention to
detail, and skill at multitasking. Ability to work with many people of diverse backgrounds.  A plus is a sense of humor and a must is the
capacity to stay calm in a fast-paced work environment. Proficiency in MS word,
Excel, basic graphic design and photo editing skills, and database usage. Must
be available to work Saturdays, and occasionally evenings and Sunday.

Application:

Send a cover letter and CV (in a single PDF document) to jobs@cameraclubny.org by January 23rd, 2020. References upon request.